Full time

Transport Planner

Position summary

  • Location: London Heathrow
  • Full Time: 4 on 4 off shifts 06:00 to 18:00
  • Reports to: Karl Gerding


  • This purpose of this role is to plan vehicles and routes, in order to maximize efficiency and minimize costs for the company.


  • Undertake the daily planning for 13 Airport vehicles which involves meeting timed Collections & deliveries as required by customers.
  • Liaising with the drivers throughout the day and monitoring their progress to ensure they complete required work in the required timescales.
  • Liaising with Import & Export team, and third party in house customers regarding airline collections.
  • Communicating effectively with customers to keep them informed of the progress of their deliveries.
  • Organizing planning of vehicle availability for vehicle service schedule and maintenance/repairs of vehicles and trailers, such as creating schedules and monitoring associated costs.
  • Reviewing practices to ensure that transport is utilized using the most cost-effective solution
  • Using third party hauliers to cover loads beyond capacity of fleet.
  • Managing PML/Seafrigo Day board, ensure this is updated for all consignments, with driver details and vehicle registrations.
  • Managing the import inventory within Multished, ensure Status 1 and BI’s are completed.
  • Completing customer reports, of Status 1, time collected, and time back to PML/Seafrigo facility.
  • Have an awareness of industry compliance and relevant legislation that the operation is subject to.
  • Answering any incoming phone calls and dealing with them in the appropriate way.
  • Carry out any other tasks required to keep the transport office and vehicles/drivers running efficiently.
  • Learning other roles within the business to assist in the future development

Experience & Qualifications

  • Managers CPC Qualification is an advantage but not essential.
  • Knowledge of driver’s hours/working time directive regulations.
  • The successful candidate will ideally have 3 years minimum experience of working within the UK transport industry with good geographical knowledge of the UK would also be beneficial.
  • You must be proficient in the use of Microsoft Office / Excel


  • Excellent communication skills with an ability to liaise effectively with drivers, subcontractors, customers, work colleagues and members of the public is a requirement.
  • Working under your own initiative regularly is a large part of the role after full training has been given.
  • The individual would need to have excellent problem-solving skills and be able to adapt to a fast-paced changeable environment and to take responsibility for decisions made at short notice as and when required.
  • The applicant will need to have very good organizational skills to keep on top of a variety of essential time specific tasks.

About Seafrigo

For over 40 years, the Seafrigo Group has developed a worldwide network in temperature-controlled logistics, providing services in Freight Management, Contract Logistics, Value Added Services and General Cargo. 

Today, Seafrigo operates in 26 locations across 5 continents which allows the Seafrigo Group to offer a strong international network with multiple platforms to fulfill the client requirements. 

Every day, over 2,500 Seafrigo colleagues are driven by the companies’ values of independence, flexibility, performance and proximity in meeting and exceeding the import and export expectations for some of the world’s leading brands. 

For comprehensive information of the Seafrigo Group service offerings and industry specializations please visit 

Seafrigo is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive workplace. In July 2023 PML was acquired by Seafrigo and a new chapter in both Companies history has begun.

About PML

PML was established in 2003 and manages the supply chain of temperature-controlled perishable goods. The optimization and control of its processes allows it today to guarantee the total satisfaction of its industrial customers.

With two locations in the UK (Heathrow and Kent), employing over 100 colleagues, PML operates in air, sea and road freight forwarding, warehousing but also in value added services.

If this sounds like you, apply now